CONSULTANT SERVICES: SELECTION OF FIRMS
Country: Kyrgyz Republic
Project Title: Joint IsDB/ISFD/GPE “SMART-ED” Project
Sector: Education / Infrastructure
Consulting Services: Technical Supervision (Construction Supervision) Services for Repair and Construction Works of Educational Facilities
Mode of Financing: Loan / Grant
Project code: KGZ-1030
Background
The Kyrgyz Republic has received financing from the Islamic Development Bank (IsDB), including resources from the Islamic Solidarity Fund for Development (ISFD) and a Global Partnership for Education (GPE) grant administered by IsDB, toward the cost of the Joint IsDB/ISFD/GPE “SMART-ED” Project (“the Project”). The Project is implemented by the Ministry of Education (MoE) and aims to improve access to and quality of inclusive learning opportunities for all children in the Kyrgyz Republic.
The Ministry of Education intends to apply part of the proceeds of this financing to payments under the contract for consulting services to engage a qualified firm to provide Technical Supervision (Construction Supervision) services during the implementation of repair and construction works for the Project’s educational facilities.
Scope of Services
The assignment covers thirty-two (32) project facilities distributed across six (6) regions of the Kyrgyz Republic:
- Chui Region — 6 sites
- Osh Region — 12 sites
- Issyk-Kul Region — 7 sites
- Talas Region — 2 sites
- Jalal-Abad Region — 4 sites
- Batken Region — 1 sites
The consultant (Independent Engineering Organization / Technical Supervision Company) will provide construction supervision services to ensure that works are executed in accordance with approved design and estimate documentation, construction norms and regulations (SNiPs) of the Kyrgyz Republic, contractual requirements, and applicable environmental, occupational health and safety, and social requirements. Key tasks include (refer to the Terms of Reference for details), inter alia:
- Preliminary review of design and estimate documentation for facilities and proposing necessary adjustments for approval (as applicable);
- Continuous on-site supervision and quality control of construction and installation works;
- Verification and acceptance of volumes and quality of completed works, including review of contractors’ certificates and supporting documents;
- Monitoring the contractor’s compliance with permitting requirements, OHS, and environmental protection measures at site;
- Issuing written instructions/notices for defects or unauthorized deviations, and promptly informing the PIU of material breaches;
- Review and acceptance of as-built documentation (including concealed works reports and as-built drawings/diagrams);
- Monthly progress reporting for each facility and final reporting, as required;
- Coordination with designers, contractors, and relevant state authorities; participation in inspections by regulatory bodies.
The duration of services will correspond to the implementation period of the construction works contracts, and will also include supervision during the defects liability period (DLP), as determined in the contractors’ contracts.
The detailed Terms of Reference (ToR) are available at the address below and can be requested by email.
Invitation
The Ministry of Education of the Kyrgyz Republic now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the services. Interested firms must provide information demonstrating their qualifications to perform the services (e.g., similar assignments, relevant experience, organizational capacity to manage multiple sites, and legal eligibility).
Consultants may associate with other firms to enhance their qualifications (in the form of a joint venture (JV) or as sub-consultants). In the case of a JV, all partners shall be jointly and severally liable for the entire contract, if selected. Only the experience of the lead firm and JV partners will be considered during shortlisting (the experience of sub-consultants will not be evaluated).
Shortlisting Criteria
The shortlisting will be based on the following criteria:
- At least 3 years of experience in providing construction supervision services;
- Proven experience in providing similar services on civil engineering projects, with at least 1 successfully completed contracts within the last 5 years;
- Experience working on projects financed by international donor organizations.
Key Experts will not be evaluated at the shortlisting stage.
Documentation to be Submitted
Interested Consultants are invited to submit an Expression of Interest including, at a minimum, the following information and supporting documents:
I. Cover letter.
II. Brief company profile (recommended maximum 10 pages).
III. Certificate of incorporation/business registration and the Company’s Charter (as well as the documents specified in paragraph 4).
Only the information submitted in the Expression of Interest will be considered for shortlisting.
Conflict of Interest
The attention of interested Consultants is drawn to paragraphs 1.12.1 and 1.12.2 of Part 01, Chapter 01 of the IsDB Guidelines for the Procurement of Consulting Services under IsDB Project Financing (April 2019, revised February 2023), available at: https://www.isdb.org/project-procurement/documents
Selection Method
A Consultant will be selected in accordance with the Least-Cost Selection (LCS) method through a shortlist of domestic/national firms, as set out in the IsDB Procurement Guidelines.
Shortlisted firms will be invited to submit technical and financial proposals. Only firms that achieve the minimum technical score will be considered for financial evaluation. The contract will be awarded to the firm with the lowest evaluated financial proposal among those that passed the technical threshold.
Submission of Expressions of Interest
Expressions of Interest must be submitted in Russian or English. Documents in other languages must be accompanied by a translation.
Submission Format:
- By email: one file in PDF format, no more than 20 MB. or
- In hard copy: 2 copies (original and copy).
Submission: to the main address with copying to the second address. Failure to copy shall not be grounds for rejection provided that the submission is received at the main address.
Submission Addresses:
Ministry of Education of the Kyrgyz Republic
Attention: Mr. Atakanov Nurlan
257 K. Tynystanov Street, Bishkek, Kyrgyz Republic
Email (main): piuprocurementsmarted@gmail.com
Email (copy): piusmarted@gmail.com
Submission Deadline: no later than 15:00 (Bishkek time) 30 July 2026.
Late submissions will not be considered.