Vacancies

Contract Length – 12 months

Purpose of Job

The Assistant provides administrative support to staff, including travel arrangements and secretarial assistance in project preparation

Accountabilities & Responsibilities

• Screen telephone calls, taking messages and passing them on as appropriate, providing a professional front of house service
• Distributions of mail, sending out fax messages ensuring the correct correspondence gets to the correct EBRD staff member
• Manage the diaries of the Bankers if required to assist with the smooth running of the office and key stakeholder’s schedules
• Proof read and draft routine business correspondence for Banker’s signature, editing, photocopying, scanning and binding documents
• Organising conference calls, video conferences, external and internal meetings
• Travel arrangements for various business trips, including visas arrangements and preparation of ECFs and following up reimbursement process
• Providing administrative support in project preparation/ due diligence/ monitoring: updating projects databases and filing project documents, preparation of contract request forms, communication with TC team
• Maintaining the filing system to ensure instant retrieval of up-to-date information (Project link)
• updating DTM entries as per the OPSCOM minutes and memo
• OpsCom preparation: video-link organising
• Assist in the organisation of workshops and seminars, preparing presentations for internal and external meetings
• Working with visiting missions in the related areas
• To replace receptionist in her absence
• Ad-hoc other secretarial and administrative duties when required
• Depending on RO to assist two-three lawyers and deal with OGC related issues particularly processing of POAs related to the project; processing of legal documentation, safekeeping; completion of OGC formsTranslation of short documents (max. 1,5-2 pages)
• Depending on RO working with petty cash payments can be required
• Depending on RO may be assigned to coordinate in visa/registration issues, liaise with the MFA

For more information and to apply, please follow the link: Assistant, Banking Job Details | EBRD