Vacancies

Academic Support and Liaison Officer

Department: School of Arts and Sciences

Reports to: Associate Dean of School of Arts and Sciences, Naryn Campus

Duty Station: Naryn, Kyrgyz Republic

Duration: 1 September 2024 to 30 December 2024 (with possible extension, subject to performance and funding availability)

Contract type: Service Agreement 

UCA Background: 

The University of Central Asia (UCA) was founded in 2000 as a private, not-for-profit, secular university through an International Treaty signed by the Presidents of Tajikistan, Kyrgyzstan, and Kazakhstan, and His Highness the Aga Khan; ratified by their respective parliaments, and registered with the United Nations. The Presidents are the Patrons of the University and His Highness is the Chancellor. UCA’s mission is to promote the social and economic development of Central Asia, particularly its mountain communities, by offering an internationally recognized standard of higher education and enabling the people of the region to preserve their rich cultural heritage as assets for the future. UCA brings with it the broader commitment and partnership of the Aga Khan Development Network. For more information: www.ucentralasia.org    

Summary of Position and Key Responsibilities

Reporting to the Associate Dean and in close cooperation with the SAS DO, the incumbent performs a variety of multifaceted administrative duties to ensure professional, efficient, and hands-on support to the Associate Dean and the body of faculty. This individual should have high attention to detail along with excellent organizational, communication, and presentation skills. S/he also needs to show initiative, be flexible in approach to work, and be able to work autonomously in a high-pressure environment.

Main Duties and Responsibilities:

• Serve as a primary/initial contact and authoritative information source on the Associate Dean of SAS’s activities;
• Monitor and track the Associate Dean of SAS’s tasks execution and feedback;
• Organize and keep up to date the calendar of major events and meetings with the faculty and other SAS internal and external stakeholders;
• Communicate effectively to arrange meetings and events to ensure the logistical and administrative support is organized;
• Proof-read documents and correspondence and act as interpreter when necessary;
• Serve as the secretary to the Campus Management Team for organizing meetings and agendas and provide key liaison with Senior Management on campus-related matters;
• Administer faculty and campus committees and otherwise official meetings and generate reports on the action plans and items in a timely manner;
• Serve as a focal point in communication with CAO for arrangements of the means necessary to meet the objectives of SAS organizational tasks, undertakings, and projects;
• Communicate and archive request letters, memos, guidelines, and approval documents concerning students for committees and programmes;
• Work closely with Faculty Coordinator on various faculty documents, procedures, issues, and requests;
• Work closely with the Faculty Coordinator on requests and tickets to be accurately placed on SAP and stay in contact with the SAP support team for troubleshooting matters;
• Performs tasks as assigned by the Dean/Associate Dean of SAS;
• Liaise and cooperate with the SAS Dean’s Office in CAO on tasks pertinent to the overall SAS academic operations and development.

Required Qualifications and Experience:

• Graduating student/graduate in a related field of office administration/management;
• Excellent customer service skills, with an attitude to learn and improve skills;
• Good team player with the ability to build effective working relationships with colleagues;
• Professional familiarity with the Central Asian territory education landscape would be an asset;
• A demonstrated ability to work in a multicultural environment, and establish harmonious and effective working relationships with senior academics and faculty;
• Experience in handling sensitive information, using discretion and confidentiality;
• Ability to manage multiple tasks successfully;
• Ability to work independently and under pressure;
• Demonstrate a high level of energy, enthusiasm, initiative, motivation and commitment; 
• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and Internet/Intranet;
• Knowledge/familiarity with the SAP ERP system would be an asset.

Language: Advanced English, Russian, and Kyrgyz

How to Apply: Please submit your application (cover letter, CV, and contact information of three references) at https://tinyurl.com/9wxywhse by 08 August 2024.  

Applications will be reviewed when received. Early applications are strongly encouraged.

Only shortlisted candidates will be contacted.  

Review other job vacancies at: https://ucentralasia.org/career-opportunities