Vacancies

Procurement Specialist (Re-announcement)

Duty station: Osh

Department: Procurement and Administration department

The Public Foundation Kyrgyzstan Mountain Societies Development Support Programme (MSDSP KG) is an initiative of the Aga Khan Foundation, established in 2006. MSDSP aspires to improve the quality of life and self-reliance of people in the Kyrgyz Republic through inclusive and innovative community-driven solutions, constant learning, and integrity. It implements a range of integrated interventions in agriculture and food security, climate resilience, work and enterprise, education and early childhood development, health and nutrition, as well as civil society development and promotion of gender equality in collaboration with community-based groups and local government authorities. MSDSP is active in many of the most remote and vulnerable communities in the Kyrgyz Republic, particularly in the rural and peri-urban areas, covering a total population of more than 520,000 people. For more information, please refer to www.akdn.org.

Reports to: Procurement coordinator of Osh branch, Procurement and Administration Manager  

Job purpose: Ensure overall support in procurement issues of Osh branch of AKF/MSDSP KG in order to ensure effective and efficient operations in the office 

Qualification requirements

Education: University degree in business, or economics, management, logistics, finance or law

Experience

• Minimum of 3 years of experience in Procurement management 
• Sound knowledge of financial rules and regulations 
• Experience in an international setting with international organizations is an asset;

Skills/Competencies

• Solid experience in the usage of computers and office software packages (MS Office incl. Word, Excel, PowerPoint) as well as experience in handling web-based management systems. 
• Excellent interpersonal, written, and communication skills 
• The ability to use office equipment such as switchboards, fax machines, and photocopiers 
• The ability to work in multi-disciplinary and multi-cultural team  
• Effective organizational skills 
• Time Management skills

Languages: Excellent oral and written communication skills in English, Kyrgyz, and Russian 

Duties

1. Supports program staff to develop procurement plan, with detailed schedule for project implementation and delivery of procurement components;  ensures timely and proper preparation of project procurement plan, establishes the deadlines and monitors their implementation.
2. Ensures full compliance of procurement activities with AKF/MSDSP rules, regulations, policies, and strategies; elaborates effective internal control.
3. Ensures the office's full compliance in asset management processes in coordination with the  Osh branch asset management focal point.
4. Supports the Project Manager and project Coordinators, in the preparation of the technical specifications , TORs for the goods/services to be acquired by AKF/MSDSP Projects/programmes.
5. Organizes procurement processes including organization of market research,  CAFs, ITB or RFP, receipt and evaluation of quotations, bids or proposals, negotiation of certain conditions of contracts, legal considerations and payment conditions, and risk assessment in full compliance with AKF/MSDSP rules and regulations.
6. Develops and manages the rosters of suppliers,and elaborates supplier selection and evaluation, quality, and performance measurement mechanisms.
7. Manages procurement contracts.
8. Drafts and maintains procurement templates including notices, bidding documents, evaluation documents, and supply contracts.
9. Preparation, negotiation, registration, and signing of agreements with selected vendors.   
10. Conducts the regular update of agreements’ database and the suppliers’ database
11. Coordinates with AKF/MSDSP Finance Department to ensure integrated internal controls, timely payment of vendors and full, auditable support documentation.
12. Prepares and submits material reports to the finance department.
13. Other responsibilities assigned by the line manager 

Conditions

Interested and qualified candidates could express their interest in writing by submitting their applications by January 26, 2024, 18:00 (Bishkek time) to the following email address msdspkg.hr@akdn.org, indicating the job title and their name in the subject line.

For example: "Procurement specialist_Osh," and attach the following documents:

1. Cover letter, no more than 200 words;
2. CV;
3. Contact information for two referees;
4. Copies of educational documents verifying qualifications.

Applications that do not meet the above requirements will not be considered.

Only shortlisted candidates will be contacted and invited for interviews.

“The Aga Khan Foundation (AKF) is committed to safeguarding, which means it promotes respectful relations with and between all staff, associates, beneficiaries, and wider communities with whom it works, and takes all reasonable measures to prevent harm, including all forms of sexual exploitation, abuse, harassment (PSEAH), bullying, discrimination, harassment and abuse of power that may arise from contact with its staff, programmes or operations.

AKF also adheres to child safeguarding principles, as set out by the Universal Declaration of Human Rights and the Convention on the Rights of the Child.

All selected candidates will undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s), employment history and any potential history of misconduct. Selected candidates may be required to provide additional information to conduct a full background check.

All employees of AKF are required to adhere to the organizational safeguarding standards and principles and at all times to act with dignity, and respect and to contribute to a safe environment free from any type of harassment, abuse or discrimination.”