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Vacancies

Academic Support and Liaison Officer

Agency: UCA
Deadline: 05 February 2025 г.

Department: School of Arts and Sciences

Reports to: Associate Dean of School of Arts and Sciences, Naryn Campus

Duty Station: Naryn, Kyrgyz Republic

Contract type: Service Agreement (with possible transfer to employment agreement)

UCA Background:

The University of Central Asia (UCA) was founded in 2000 as a private, not-for-profit, secular university through an International Treaty signed by the Presidents of Tajikistan, Kyrgyzstan, and Kazakhstan, and His Highness the Aga Khan; ratified by their respective parliaments, and registered with the United Nations. The Presidents are the Patrons of the University and His Highness is the Chancellor. UCA’s mission is to promote the social and economic development of Central Asia, particularly its mountain communities, by offering an internationally recognized standard of higher education and enabling the people of the region to preserve their rich cultural heritage as assets for the future. UCA brings with it the broader commitment and partnership of the Aga Khan Development Network. For more information: www.ucentralasia.org    

Summary of Position and Key Responsibilities

Reporting to the Associate Dean and in close cooperation with the SAS AOO, the incumbent performs a variety of multifaceted administrative duties to ensure professional, efficient, and hands-on support to the Associate Dean and the body of faculty. This individual should have a high attention to detail along with excellent organizational, communication, and presentation skills. S/he also needs to show initiative, be flexible in approach to work, and be able to work autonomously in a high-pressure environment.

Main Duties and Responsibilities:

  • Serve as a primary/initial contact and authoritative information source on the Associate Dean of SAS’s activities;
  • Monitor and track the Associate Dean of SAS’s tasks execution and feedback;
  • Organize and keep up to date the calendar of major events and meetings with the faculty and other SAS internal and external stakeholders;
  • Communicate effectively to arrange meetings, events, and academic-related visits to ensure the logistical and administrative support is organized;
  • Proof-read documents and correspondence and act as interpreter when necessary;
  • Serve as the secretary to the Campus Management Team for organizing meetings and agendas and provide key liaison with Senior Management on campus-related matters;
  • Administer faculty and campus committees and otherwise official meetings and generate reports on the action plans and items in a timely manner;
  • Serve as a focal point in communication with CAO for arrangements of the means necessary to meet the objectives of SAS organizational tasks, undertakings, and projects;
  • Communicate and archive request letters, memos, guidelines, and approval documents concerning students for committees and programmes;
  • Work closely with Faculty Coordinator on various faculty documents, procedures, issues, and requests;
  • Work closely with the Faculty Coordinator on requests and tickets to be accurately placed on SAP and stay in contact with the SAP support team for troubleshooting matters;
  • Performs tasks as assigned by the Dean/Associate Dean of SAS;
  • Liaise and cooperate with the SAS Dean’s Office in CAO on tasks pertinent to the overall SAS academic operations and development;
  • Work closely with APA on various VIP and VVIP visits on the Naryn Campus, coordinating the reception of guests, organizing meetings, meals, presentations, and other related activities;
  • Take the lead in organizing and coordinating all aspects of high-level and ordinary visits involving the academic leadership, such as Rector, Dean, Associate Dean, or other distinguished guests;
  • Plan and coordinate travel arrangements, accommodations, and transportation for the visitors;
  • Ensure that all logistical details, including itineraries, are well-organized and communicated to relevant parties;
  • Plan and execute events, meetings, and activities associated with high-level visits;
  • Collaborate with various departments to organize seminars, workshops, and other academic events;
  • Act as a liaison between the academic leadership and the visitors, ensuring effective communication and understanding of expectations.

Required Qualifications and Experience:

  • Graduating student/graduate in a related field of office administration/management;
  • Excellent customer service skills, with an attitude to learn and improve skills;
  • Good team player with the ability to build effective working relationships with colleagues;
  • Professional familiarity with the Central Asian territory education landscape would be an asset;
  • A demonstrated ability to work in a multicultural environment, and establish harmonious and effective working relationships with senior academics and faculty;
  • Experience in handling sensitive information, using discretion and confidentiality;
  • Ability to manage multiple tasks successfully;
  • Ability to work independently and under pressure;
  • Demonstrate a high level of energy, enthusiasm, initiative, motivation and commitment; 
  • Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and Internet/Intranet;
  • Knowledge/familiarity with the SAP ERP system would be an asset.

Language

  • Advanced English, Russian, and Kyrgyz

How to Apply: Please submit your application (cover letter, CV, and contact information of three references) at https://tinyurl.com/4ydyd8am by 05 February 2025.

Applications will be reviewed when received. Early applications are strongly encouraged.

Only shortlisted candidates will be contacted.

Review other job vacancies at: https://ucentralasia.org/career-opportunities