Vacancies

Procurement Coordinator

Department: Procurement and Admin

Location: Osh

Reports to: Procurement and Logistics Manager  

The Public Foundation Kyrgyzstan Mountain Societies Development Support Programme (MSDSP KG) is an initiative of the Aga Khan Foundation, established in 2006. MSDSP aspires to improve the quality of life and self-reliance of people in the Kyrgyz Republic through inclusive and innovative community-driven solutions, constant learning, and integrity. It implements a range of integrated interventions in agriculture and food security, climate resilience, work and enterprise, education and early childhood development, health and nutrition, as well as civil society development and promotion of gender equality in collaboration with community-based groups and local government authorities. MSDSP is active in many of the most remote and vulnerable communities in the Kyrgyz Republic, particularly in the rural and peri-urban areas, covering a total population of more than 520,000 people. For more information, please refer to www.akdn.org

Job purpose: Ensure overall support in procurement issues of  Osh branch of AKF/MSDSP KG in order to ensure effective and efficient operations in the office 

Qualification requirements

Education: University degree in business, or economics, management, logistics, finance or law

Experience

• Minimum of 3 years of experience in Procurement management 
• Sound knowledge of financial rules and regulations 
• Experience in an international setting with international organizations is an asset;

Skills/Competencies

• Solid experience in the usage of computers and office software packages (MS Office incl. Word, Excel, PowerPoint) as well as experience in handling of web-based management systems. 
• Excellent interpersonal, written and communication skills 
• The ability to use office equipment such as switchboards, fax machines and photocopiers 
• The ability to work in multi-disciplinary and multi-cultural team  
• Effective organizational skills 
• Time Management skills 

Languages: Excellent oral and written communication skills in English, Kyrgyz and Russian 

Main responsibilities:

1. Supports  program staff to develop procurement plan, with detailed schedule for project implementation and delivery of procurement components;  ensures timely and proper preparation of project procurement plan, establishes the deadlines and monitors their implementation.
2. Ensures full compliance of procurement activities with AKF/MSDSP rules, regulations, policies and strategies; elaborates the effective internal control.
3. Supports the Project Manager, Project Coordinators, in the preparation of the technical specifications , TORs for the goods/services to be acquired by AKF/MSDSP Projects/programmes.
4. Organizes procurement processes including organization of market researches,  CAFs , ITB or RFP, receipt and evaluation of quotations, bids or proposals, negotiation of certain conditions of contracts, legal considerations and payment conditions, and risk assessment in full compliance with AKF/MSDSP rules and regulation.
5. Develops and manages the rosters of suppliers, elaborates  supplier selection and evaluation, quality and performance measurement mechanisms.
6. Manages procurement contracts.
7. Drafts and maintains procurement templates including notices, bidding documents, evaluation documents, and supply contracts.
8. Preparation, negotiating, registration and signing of agreements with selected vendors.   
9. Conducts the regular update of agreements’ database and the suppliers’ database
10. Coordinates with AKF/MSDSP Finance Department to ensure integrated internal controls, timely payment of vendors and full, auditable support documentation.
11. Other responsibilities assigned by the line manager 

Conditions: Interested and qualified candidates could express their interest in writing by submitting their applications by May 18, 2025, 00:00 (Bishkek time) to the following email address msdspkg.hr@akdn.org, indicating the job title and their name in the subject line.

For example: "Procurement Coordinator" and attach the following documents:

1. Cover letter, no more than 200 words;
2. CV;
3. Contact information for four referees;
4. Copies of educational documents verifying qualifications.

Applications that do not meet the above requirements will not be considered.

Only shortlisted candidates will be contacted and invited for interviews.

All offers of employment will be subject to satisfactory references and appropriate screening checks which include criminal record checks. AKF Kyrgyzstan also participates in the Inter Agency Misconduct Disclosure Scheme. You can find out more on this scheme on this link: https://misconduct-disclosure-scheme.org/

The Public Foundation Kyrgyzstan Mountain Societies Development Support Programme (MSDSP KG)  is committed to safeguarding, which means it promotes respectful relations with and between all staff, associates, beneficiaries and wider communities with whom it works, and takes all reasonable measures to prevent harm, including all forms of sexual exploitation, abuse, harassment (PSEAH), bullying, discrimination, harassment and abuse of power that may arise from contact with its staff, programmes or operations.

MSDSP KG also adheres to child safeguarding principles, as set out by the Universal Declaration of Human Rights and the Convention on the Rights of the Child.

All selected candidates will undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s), employment history and any potential history of misconduct. Selected candidates may be required to provide additional information to conduct a full background check.

All employees of MSDSP KG are required to adhere to the organizational safeguarding standards and principles and at all times to act with dignity, respect and to contribute to a safe environment free from any type of harassment, abuse or discrimination.”